2019 NC Science and Engineering Fair “Inspiring Innovation in Student Research” March 29-30 at NC State University
Volunteer Roles Descriptions
Prior to the Day of the NCSEF
Check In Assistants (2/3.5 Hour Slots: Friday 3 pm -5 pm or 4:30 – 8:00pm and Saturday 7 am to 9:30 am, 9:30 am – 1:00 pm, and 1:00 – 4:00pm) Will help check in students, sell t-shirts and lunch tickets, collect Passport to STEM student tickets and provide fair information to participants and guests. Please note if you have experience as a cashier as this will help in the shirt and meal ticket sales.
Awards Ceremony (4.5 Hour Slot: Saturday Afternoon 2:00 pm – 6:30 pm) Under the guidance of this Award Ceremony Director, individuals are needed to set up the awards for the ceremonies and handout the awards during each ceremony.
Awards Preparation (5 Hour Slots: Saturday Afternoon 12:00pm – 5:00 pm) Under the guidance of this Committee Co-chairs, individuals are needed to enter the student names into the computer system, print certificates, and organize certificates/awards for each Awards Ceremony. One individual will courier awards information and materials from the Awards Preparation room to the Awards Ceremony
Awards Runners (4 Hour Slot: Saturday Afternoon 12:00 pm – 4:00 pm) Under the guidance of the Award Chair and Judging Chair, individuals are needed to courier awards between the judging rooms and awards room.
General Volunteer(Varying Time Slot Lengths: Friday 2 pm - 7 pm and Saturday between 7 am - 6 pm) This is among the most needed volunteer on the days of the NCSEF. You may sign up for one or several of the volunteer roles listed below:
Room set up on Friday afternoon
Assist in the project unloading zone
Assistants for the Fair Director and Judging Coordinators
Monitors on Friday and Saturday to be sure the students research projects are secure and to assist with any issues that develop in the project display area
Hall Guides on Saturday to direct participants and their families to where they need to be
The North Carolina Science Fair Foundation invites science and engineering professionals to participate in the Scientific Review Committee (SRC) for the North Carolina State Science and Engineering Fair (NCSEF).
The SRC reviews and advises student research projects to ensure that projects are conducted safely, ethically, and responsibly. In addition, the SRC evaluates student research plans, certifications, projects, and exhibits for compliance with the International Science and Engineering Fair (ISEF) Rules. For this reason, we invite individuals with a variety of areas of scientific, engineering, and mathematics expertise to help in this important work. The fair hosts students from the elementary through the high school levels, and the project themes are quite diverse, so individuals with experience in all STEM fields are welcome.
SRC instructional material and presentation slides will be made available in early February for new members, and we plan to have a brief orientation at the start of the first in-person meeting. There will be 5 in-person project meetings at Rho in Chapel Hill (6330 Quadrangle Drive, Chapel Hill) in mid-February through March to review projects in advance of the Science Fair. These meetings will be on Saturday mornings starting at 10 AM and will last approximately 2-4 hours, depending on the number of projects and the number of volunteers we have. The dates of the meetings will be February 16 and 23 and March 2, 9, and 16. While we encourage volunteers to attend all meetings if possible, we are grateful for any help you can provide, even if it is only one or two meetings.
We also encourage you to forward this invitation to any qualified friends or colleagues that might be interested in helping out with this rewarding volunteer opportunity.